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Live event

Reviewed on 4 October 2026
On this page
«Event» tab of the workshop with the date, the duration, the capacity, the Meet video call and the places sold.

Here you prepare a live event with its date, its capacity and its video call. To one side you see the places sold, the ones held in payments in progress, the meeting created for the attendees and the recording, which you can publish when it ends.

How to get there

Open the event's product in Products, go to Content and click Set the date. Only live event products have it.

What you can do

  • Set the Start date and time, the Duration and the Capacity.
  • Choose the Video call and the Video call account that creates the meeting.
  • Publish the event to open the sale of places.
  • See the places sold and open the list with See attendees.
  • Publish the recording as a lesson for the attendees.
  • Cancel the event with a note for the attendees.

Step by step

Publish the event

  1. 1. Fill in Start date and time, Duration and Capacity.
  2. 2. Choose the Video call and its account.
  3. 3. Click Save.
  4. 4. Click Publish.

Publish the recording

  1. 1. Click Publish recording.
  2. 2. Choose Upload video and click Choose the file, or YouTube, Vimeo, Loom or Wistia link and paste the link.
  3. 3. Write the Lesson title.
  4. 4. Click Publish.

Cancel the event

  1. 1. Click Cancel event.
  2. 2. Write the Note for the attendees.
  3. 3. Click Cancel the event in the dialog.

What happens next

When you publish, the sale of places opens and OnBio creates the meeting. Only attendees with a confirmed place see the link, in their area and in the ticket email. If you cancel, OnBio refunds every paid place and tells the attendees with your note.

Keep in mind

  • If you change the date or the duration, OnBio emails each attendee and moves the meeting.
  • The capacity goes from 1 to 10,000 places and cannot go below the places sold and held.
  • The Publish recording button turns on when the event's end time has passed. The recording is added as a lesson to a recordings course of the product. Only people who had a place see it.
  • To choose the video call account, connect Zoom or Google first in Calendars and video calls.

These roles can open this screen: owner, admin, content editor and support.

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